Elevator Maintenance and Repair Services at Brookline Housing Authority Properties

BROOKLINE HOUSING AUTHORITY

RFP
Re-Bid
Elevator Maintenance and Repair Services at Brookline Housing Authority Properties

The Brookline Housing Authority, Brookline, Massachusetts (the Authority) invites sealed bids to provide Elevator Maintenance and Repair Services at Brookline Housing Authority properties, in Brookline, MA in accordance with the bid documents as written by the Brookline Housing Authority.

The project consists of providing ongoing preventative maintenance and repair services to the Brookline Housing Authority’s ten elevators at five locations for a period of three years with two possible one-year extensions at the BHA’s discretion.

The estimated cost of this project is $300,000 and the start of service is anticipated for January 1, 2024.

General bidders must be certified by the Division of Capital Asset Management and Maintenance (DCAMM) in the following category of work, Elevators, and must submit a current DCAMM Certificate of Eligibility and signed DCAMM Prime/General Contractor Update Statement.

General bids shall be accompanied by a bid deposit that is not less than five (5%) of the greatest possible bid amount (considering all alternates) and made payable to the Brookline Housing Authority.

Bid documents will be available on October 26, 2023, after 9:00am at BIDDOCS.COM.

General Bids will be received electronically at BIDDOCS.COM no later than Tuesday, November 21st at 2pm and opened forthwith.

Pre-Bid walk through November 1st, 2023:

Wednesday 11/1: Morse Apartments 90 Longwood, Brookline 9:00am
Wednesday 11/1: Sussman House 50 Pleasant Street Brookline 10:00am
Wednesday 11/1: Kickham Apartments 190 Harvard Street, Brookline 10:45am
Wednesday 11/1: O’Shea, 61 Park Street, Brookline 11:30am
Wednesday 11/1: Walnut Street Apartments, 22 High Street, Brookline 12:15pm

By submitting a bid, the bidder warrants that s/he has examined the condition of the equipment installed at each location as well as the bid documents and, that the information provided through the site visits and bid documents are adequate and the required maintenance services can be provided at the bid price submitted. No increase in the contract sum nor claim for damages due to delay will be permitted because of the Contractor’s failure to accomplish any or all of these requirements.

The time of acceptance of the bid by the Brookline Housing Authority is 30 days from the date of the bid opening. The award of the contract is conditioned on approval by the Brookline Housing Authority Board of Commissioners. The contract is subject to the appropriation of adequate funds and may be cancelled in the event such funds are not available.

Bids are subject to M.G.L. c.149 §44A-J & to minimum wage rates as required by M.G.L. c.l49 §§26 to 27H inclusive.

All general bids are subject to the provisions of M.G.L. Chapter 149, Section 44. Award will be made to the most responsible and responsive bidder offering the best lowest total price. All other applicable state laws, municipal ordinances, and rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout and will be deemed to be included in the contract as if written out in full.

The Awarding Authority reserves the right to reject any and all bids and to waive any informalities in the bidding if it is in the public interest to do so. The Brookline Housing Authority also reserves the right to reject the bids if less than three bids are received.

Bidders shall promptly notify the Brookline Housing Authority in writing of any ambiguity, inconsistency, or error, which may discover upon examination of the bid documents. No interpretations of the meaning of the specification or other pre-bid documents shall be made to any bidder orally. All requests for clarification or interpretation must be submitted in writing by 5:00 PM on Thursday November 9th, 2023. Requests should be sent to the following individual:

If an addendum is issued, it will be sent to all potential bidders via email no later than 48 hours before the General Bid Opening.