Financial Administrator

Position Summary

The Financial Administrator is responsible for providing administrative and financial management support to the Grants Management and Compliance Team. This position will play a key role in billing functions for assigned areas of the organization, as well as serving as back-up reviewer for monthly expense requests submitted by sites.

SPECIFIC RESPONSIBILITIES

Billing and Reporting to Funders:

• Work with Financial Grants Managers in the preparation of bills and/or drawdowns of internal (aka “parent”) expenses for grants/contracts on a monthly basis
• Assist in the preparation of drawdowns of sub-awardee expenses on federal funders
• Prepare time billing tables based on salary posting and timesheet information
• Assist in reconciliation of accounts receivable accounts for grants/contracts
• Gather and photocopy back-up documentation for monthly invoicing to funders

Reconciliation of Monthly Expense Requests:

• Review expenses submitted by sites for reimbursement, ensure all necessary documentation has been submitted, and determine if costs are allowable per the Office of Management and Budget Circular A-122 and sub-grantee’s agreement
• Assist in follow-up with sites to ensure timely submission of required documents
• Work closely with Financial Grants Coordinators in the preparation of the monthly reconciliation status reports
• Assist in the sorting/organization of electronic files submitted by local sites
• Other tasks as assigned

Desired Skills, Characteristics, and Experience

The ideal candidate will have:

• At least one to three years of experience in bookkeeping and/or grants management or comparable experience, preferably with federal funders
• General Knowledge of OMB Circular A-122, preferred but not required
• Associate’s Degree or higher
• A record of accomplishment working in diverse, entrepreneurial work environments;
• Ability to work with a large volume of files and documentation
• A demonstrated ability to think and act strategically, tactically, and creatively in a fast-paced environment;
• Excellent verbal and written communication skills;
• Ability and comfort with multiple projects having different foci and deadlines;
• A customer service orientation; and
• Ability to be flexible

If you are interested in learning more about YouthBuild USA, please visit our website at www.youthbuild.org.  If you are interested in applying for this position, please send your cover letter and resume to: Job Search, YouthBuild USA, 58 Day Street, Somerville, MA 02144 or you may apply on-line @ http://www.youthbuild.org/apply. Please apply by June 30, 2015. YouthBuild USA is an Equal Opportunity Employer M/F/Disabled/Veteran.