May 1st, 2014

Administrative Assistant II and Health/Wellness Coordinator

Max Cyril

Massachusetts College of Art and Design seeks to hire a Administrative Assistant II and Health/Wellness Coordinator. This position is responsible for the day to day operation of the office of Counseling and Wellness Center. Secondary responsibilities are to provide administrative support to the Student Development Division.

The Health/Wellness Coordinator will be supervised by the Director of Counseling and Wellness and will supervise work study students.

95% – Provide support to Counseling and Wellness Center including:

Develop and maintain office procedures to ensure smooth functioning of the office; including ordering supplies, prioritizing, and appropriately assigning work
Compose and distribute correspondence, reports, statistical materials, etc.
Back up data and keep accurate files.
Design and produce posters, flyers, brochures and policy forms
Schedule appointments for the professional staff and counseling trainees and prepare file folders
Pick up, sort, open and distribute mail
Greet students, answer routine questions, and hand out forms and other related materials
Coordinate educational health and wellness programs and implement these programs in collaboration with counseling interns, members of Counseling Services and Student Development. This includes programs related to substance use/abuse, sexual assault, eating disorders/body image, STD’s, smoking cessation, Art and Healing, LGBT health and HIV/AIDS
Order materials for wellness programs and have knowledge about comparable programs at other colleges
Collaborate with other offices on campus, such as academic affairs, residence life, student health services, student activities, to plan health prevention programs, addressing current trends among college students as it relates to wellness programs
Maintain website and social media outlets regarding health and wellness activities and counseling issues
Reserve rooms for Counseling and Wellness functions/events
Communicate with Office of Administration and Finance and insurance company regarding insurance issues and related budget issues
Collect and maintain immunization records for undergraduate students
Be a resource for students and families related to school health insurance, and policies regarding health insurance and immunizations
Work with Health Services to publicize hours and other relevant medical information pertaining our students
Complete projects as assigned by Director of Counseling Services
5% – Provide general support to the Division, including:
Meet with the Staff Associate to the Vice President monthly to discuss projects and items of importance
Reception responsibilities for all departments within the Student Development Division when needed
Equipment maintenance (shared copy machine, fax machine, etc)
Mail runs when work study student is not available
Complete projects and other duties as assigned

Review of applications will begin on Friday, May 9, 2014 and will continue until the position is filled.

REQUIRED MINIMUM QUALIFICATIONS:

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.

II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

*The official job description for this position is the Commonwealth of Massachusetts Classification Specification for the position of Administrative Assistant II. A copy of this specification can be obtained in the Human Resources Office.

In addition the college also seeks:

Demonstrated interest in, and knowledge of, programming on issues related to health and wellness and public health
Strong computer skills
Self motivated, independent, highly organized and efficient
Ability to express oneself in oral and written communications
Ability to work effectively with staff, students, faculty and employers
Data entry and records management experience
Experience with Microsoft Office and information systems
Previous experience working in an office environment
Ability to work in a fast-paced environment, handle multiple projects, and meet established deadlines

PREFERRED QUALIFICATIONS: