Financial Grants Manager

YouthBuild USA

JOB TITLE: Financial Grants Manager
Department: Fiscal

Reports to: Senior Finance Director & Corporate Controller
Date: March 17, 2014

FLSA Status: Exempt

Position Summary
This position will play a key role in reporting, budgeting and billing functions for assigned areas of the organization. It will serve as the critical link to creating consistency and continuity in the internal and external financial reporting requirements and of the financial management of the organization.

Specific Responsibilities

Budgeting:

• Develop tools, processes and guidance around budgeting functions
• Ensure accuracy of annual budget process and perform ongoing variance analysis of actual vs. budget spending for assigned areas of the organization
• Make revisions to project budgets to reflect changes in activity and/or changes in grant/contract / department budgets
• Ensure grant/contract managers submit budget modifications to funders for approval whenever necessary
• Serve on proposal development teams, working to bridge the gap between funder and internal financial reporting requirements
• Revise grant /contract budgets to align with actual award amounts
• Support process of aligning the organizational and grant/contract budgets including the development of spreadsheets, providing regular financial analysis and forecasting
• Work with CFO and Senior Finance Director & Corporate Controller for purpose of ongoing budget revisions and updates

Financial Report Analysis:

• Provide ongoing feedback to grant/contract /department managers on financial status of projects they oversee as well as to CFO

• Develop systems to support grant/contract managers in aligning spending with deliverables including monthly budget management meetings
• Provide monthly/quarterly updates on expenditures
• Conduct analysis of missed spending targets and work with grant/contract managers on corrective steps

• Develop new analytical tools and frameworks to help with forecasting for specific projects, while at the same time ensuring that those targets fit within the overall grants/contracts
• Lead the financial grant/contract management, financial reporting, and billing for assigned areas of the organization
• Develop special reports and budgets for grant/contract managers or the Senior Management Team as needed
• Provide individual coaching to staff on financial matters as needed

Billing and Reporting to Funders:

• Prepare bills and/or drawdowns of internal (aka “parent”) expenses for grants/contracts on a monthly basis unless specified otherwise by the funder
• Prepare drawdowns of subawardee expenses on federal funders
• Prepare reports to funders in accordance with funder specifications
• Reconcile accounts receivable accounts for grants/contracts
• Contact funders regarding outstanding receivables

Other

• Review subaward agreements and provide feedback on them prior to them being sent to subawardees
• Prepare checklist of compliance requirements for all funders in assigned areas of the organization and provide training to program and fiscal staff as needed on these requirements
• Provide grant/contract information to Reporting and General Ledger Accountant when new funding is received
• Track programmatic reporting deadlines and fulfillment thereof

SKILL AND EXPERIENCE:

• Previous experience performing similar work in other non-profit organizations, especially with government grants and contracts
• A minimum of 5 years’ experience working in an accounting department
• Strong computer skills including proficiency with Microsoft Excel
• Able to work independently
• Well-organized and detail-oriented
• Able to handle multiple tasks and meet deadlines
• A demonstrated ability to think and act strategically, tactically, and creatively in a fast-paced environment;
• Good communication skills
• Able to work well in a multi-cultural environment
• Bachelor’s degree in accounting preferred

Compensation

YouthBuild USA offers competitive salary and benefits, including health coverage, a 401(k) savings plan, life insurance, and disability benefits. Salary will be commensurate with experience and qualifications.

Applying

If you are interested in learning more about YouthBuild USA, please visit our website at www.youthbuild.org.  If you are interested in applying for this position, please send your cover letter and resume to: Job Search, YouthBuild USA, 58 Day Street, Somerville, MA 02144 or you may apply on-line @ http://www.youthbuild.org/apply. Please apply by May 16, 2014. YouthBuild USA is an Equal Opportunity Employer M/F/D/V.