Administrative Assistant

Regional Planning Agency in Boston seeks Administrative Assistant. This staff position is a core member of MAPC’s three member Administrative team, which supports the 70+ members of the MAPC staff, who work at 60 Temple Place in Downtown Crossing, Boston. This is a full-time position. Base work week is 37.5 hours. This position is non-exempt from the federal Fair Labor Standards Act (FLSA). Duties include: Manage Outlook calendar for extremely busy Executive Director, including setting up meetings and juggling multiple schedules both internally and externally; handle all office vendor orders; responsible for timely processing of all Admin invoices; provide courier services to CTPS in the Transportation Building (daily walk, approximately .25 mile) and other locations as requested; serve as chief point person in managing MAPC’s contacts database, answering questions and trouble-shooting technical issues for staff as they collectively maintain MAPC’s database of contacts; assist all staff members with miscellaneous administrative projects, including copy jobs, and mailings; assist all staff members with short-term research tasks.

Qualifications: High School diploma or equivalent required; Bachelor’s degree preferred, or student working toward a BA or higher degree. Proficiency in Microsoft Office Suite programs required; knowledge of databases and customer relationship management (CRM) and content management systems (CMS) preferred. Extensive Outlook Calendar experience required. Candidates must have legal authorization to work in the USA and a valid driver’s license and/or the ability to arrange transportation to meetings in different parts of the region; excellent written and verbal communication skills; ability to word process documents, create databases and spreadsheets, and manage multiple activities utilizing electronic communication tools. Salary range from $38,000 – $43,000 for a 37.5 hour week. MAPC employees receive excellent state employee benefits package, including health insurance. Compensation consistent with experience. Benefits based on MAPC’s personnel policy.

Please see “Jobs at MAPC” at www.mapc.org and use the link there to apply for the position on-line. Position open until filled. Review of applications begins immediately. MAPC is an Affirmative Action/Equal Opportunity employer. MAPC takes pride in the diversity of its workforce and encourages all qualified persons to apply. Thomas E. Hauenstein, Operations Manager. Posted 6/11/15.