Boston College

Assistant/Associate Director, Alumni Chapters

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,100 full-time undergraduates and 4,700 graduate and professional students. Ranked 31 among national universities and a member of the Association of Research Universities, Boston College has 752 full-time and 1,080 FTE faculty, 2,750 non-faculty employees, an operating budget of $886 million, and an endowment of approximately $2 billion.

The Boston College Alumni Association (BCAA), the largest Catholic alumni organization in the world, serves over 170,000 alumni with a wide array of programs and services including class year events, regional chapter events, travel programs, and community service opportunities. The Assistant or Associate Director, Alumni Chapters will play an integral team role by planning, coordinating, and implementing the Boston College Alumni Association’s national chapter initiative. The goal of the national chapter initiative is to develop a stronger national and international Boston College community which will foster alumni connections to Boston College in support of the University’s mission. The Assistant or Associate Director, Alumni Chapters reports to the Senior Associate Director, Alumni Chapters. Specific responsibilities include: recruiting, training, and retaining chapter leaders and volunteers; acting as a liaison between chapter leaders/volunteers and various University constituencies; planning and executing chapter events including meetings, receptions, speakers’ series, service projects and conferences; establishing effective budgets and timelines for chapter events and programs; developing collateral materials necessary to foster continued volunteer interaction and participation; working with the BCAA Communications Team to develop chapter communication formats, policies, and content; formulating, implementing, and maintaining national chapter standard operating policies and procedures; assist at several general BCAA events during the year; and perform other duties as assigned. As a primary point of contact with alumni, the Assistant or Associate Director, Alumni Chapters must be able to represent the University and the Alumni Association in a professional, enthusiastic manner with a customer service and team focus. Public speaking ability is a key success factor for this position.

Requirements:

• For the entry level Assistant Director, a minimum of one year of alumni relations, event planning, development, or other related work experience
• The next level Assistant Director requires a minimum of one to three years professional level alumni relations experience or a combination of alumni relations and directly related professional level experience, such as event planning, development or volunteer management
• The Associate Director requires a minimum of three to five years of professional level experience working in alumni relations programs

All job levels require:

• A Bachelor’s degree
• An ability to provide the detailed planning and budget management necessary to ensure that events and programs are run in a fiscally responsible manner, cost-effective and break-even
• An ability to prioritize work and meet deadlines
• Excellent interpersonal, oral and written skills including public speaking when necessary
• An ability to work well with volunteers in a fast paced environment
• Weekend and evening work is required according to the event, meeting, and work schedule of Alumni Relations
• Extensive domestic travel, evening and weekend work as well as a flexible schedule
• Proficiency with Microsoft Office Suite, Excel, Outlook and PowerPoint
• Experience with FileMaker Pro and Adobe InDesign
• Must be a team player who is highly motivated and dedicated to the goals of advancing higher education
• An appreciation for Jesuit Catholic education and the goals and values of Boston College is critical

Preferred:

• For the Associate Director: experience preferably at an institution of higher education engaged in a capital campaign and prior experience working with regional chapter networks at an institution of higher learning
• Familiarity with Millennium, or other alumni software

Closing Statement:

Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, protected veteran status, or other legally protected status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office of Institutional Diversity at http://www.bc.edu/offices/diversity.

Assistant/Associate Director, Alumni Affinity Programs

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,100 full-time undergraduates and 4,700 graduate and professional students. Ranked 31 among national universities and a member of the Association of Research Universities, Boston College has 752 full-time and 1,080 FTE faculty, 2,750 non-faculty employees, an operating budget of $886 million, and an endowment of approximately $2 billion.

The Assistant/Associate Director, Alumni Affinity Programs is responsible for the cultivation, recognition, stewardship and volunteer management of the Technology Council, Gabelli Presidential Scholars Alumni Council and Alumni Retreat Programs. Reporting to the Senior Associate Director, Alumni Affinity Programs, the Assistant/Associate Director provides strategic planning for the Councils as well as stewardship for all Council members, including working closely with the Council’s leadership, many of whom are Trustees and significant donors to the University, in addition to planning and oversight of each Council’s regular meetings. The Assistant/Associate Director also develops outreach programs for the broader alumni population with targeted interests in the areas relative to their portfolio, to cultivate their interests in and connection to Boston College; serves as the primary liaison with Advancement Information Systems, Program & Events and Advancement Communications & Marketing teams in partnering to meet set goals for engagement, including tracking Council members, developing communication strategies, and engaging members at appropriate events. The Assistant/Associate Director also helps to prioritize the priorities of each Council and helps to allocate resources to that end as well as assisting the Senior Associate Director to evaluate competing priorities of the Councils to ensure that programs for the Councils are run efficiently and effectively. Also works with the Senior Associate Director on the development of new alumni networks or councils and assessing their viability.

Requirements:

• The entry level Assistant Director requires a minimum of one year of alumni relations, event planning, development or other related work experience
• The next level Assistant Director requires a minimum of one to three years professional level alumni relations experience or a combination of alumni relations and directly related work experience, such as events planning or development
• The Associate Director requires a minimum of three to five years professional level experience working in alumni relations programs
• A Bachelor’s degree
• Exceptional interpersonal, customer service, oral and written communication skills
• Ability to provide the detailed planning and budget management necessary to ensure that events and programs are cost-effective and break-even
• To be successful, must have the ability to work well with volunteers in a fast paced environment
• Some travel and occasional evening and weekend work is required to meet job responsibilities
• Proficiency with Microsoft Office, Excel and desktop publishing
• Must be a team player who is highly motivated and dedicated to the goals of advancing higher education.
• An appreciation for Jesuit Catholic education and the goals and values of Boston College is critical

Preferred:

• Familiarity with Millennium, or other alumni software
• For the Associate Director: experience preferably in an institution of higher education engaged in a capital campaign

Closing Statement:

Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, protected veteran status, or other legally protected status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office of Institutional Diversity at http://www.bc.edu/offices/diversity.

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