6/19/2014, 1:44 p.m.
Job Title: Business Manager
Reports to: Executive Director
Job Type: PT
Manages: Workstudy / Interns
Start Date: July 2014
Application Deadline: -
Other Information: 30 hours/week, some evenings and weekends. 6-month contract, renewable.
Science Club for Girls (SCFG) fosters the excitement, self-confidence and literacy in science, technology, engineering and mathematics of girls, particularly those from underrepresented groups, through free, experiential programs, and by maximizing meaningful interactions with women mentors in STEM.
Science Club for Girls has grown substantially in our programmatic areas in the past few years. We have broad ideas about what needs to be created operationally to lay a firm foundation for future growth. Our staff are a dedicated team of independent thinkers and excellent communicators, each with their own strengths to share. We look forward to having a talented and results-driven member join our team!
Science Club for Girls is looking for an experienced problem solver and effective business manager to create, manage and oversee user-focused systems, infrastructure, policies, training and documentation for the organization’s operations, in the cloud and in the office. The Business Manager works closely with the Executive Director and coordinates with the senior leadership team to diagnose assets and inefficiencies. The Business
Manager will create achievable goals to elevate our operations to meet current and future needs. Core areas of responsibility include but are not limited to the following:
Office Management and Administration
Create and maintain physical and online filing systems and archives for programs, operations and the board
Maintain and coordinate contacts, donor, student and volunteer records in Salesforce
Manage snail mail, general email and voicemail systems and day-to-day responses
Manage and maintain physical facilities and office supplies
Assess technology needs and maintain office equipment
Financial Management and Development Support
Maintain audit-ready system for financial transactions, including staff training
Oversee bills, invoices, reimbursement and payroll
Process and acknowledge grants and donations
Assist Executive Director in annual audit
Generate monthly reports for finance committee and program directors
Support fundraising activities, event planning logistics, including annual appeals, as directed
Integrate recruitment and hiring with database
Maintain personnel files and benefits records
Develop and deliver operations-related training and orientation for staff
Maintain the operations wiki
Minimum 3 years experience in office management, bookkeeping, or operations
Experience developing policies and procedures
Excellent written and oral communication skills
Proficiency with MS office suite and GoogleDocs
Familiarity with Quickbooks and Salesforce or similar databases highly preferred
Ability to prioritize, plan, multitask, meet deadlines, and maintain a high degree of accuracy and detail
A positive attitude; professional and friendly disposition; good sense of humor
Commitment to our mission
Basic skills in maintaining hardware and software preferred
Experience managing volunteers and interns for special projects a plus
Bachelor’s degree or equivalent experience
Science Club for Girls is committed to a learning environment that nurtures the talents and aspirations of staff and volunteers. We offer a competitive salary commensurate with experience; flexible work hours; paid time off; employee-contributed retirement plan; and professional development opportunities.
Submit your resume and a cover letter, preferably in PDF format, highlighting your relevant experience and accomplishments as well as salary history, available start date, to email@example.com, subject line: Business Manager – [LAST NAME].
This position is AA/EOE. Women and persons of color are especially encouraged to apply.